E-ARK Partners

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Scope:        Submission Information Package creation on relational databases

Denmark Stacks

In Denmark, all public institutions are required by law to deliver certain data and information to the Danish National Archive for posterity. The role of the archivist is to determine what is in the national interest to be kept and to select the information that needs to be stored and retained for future use.

The Danish National Archives is responsible for setting the technical standards for how public institutions must deliver this data, and these institutions must therefore comply with these standards.

These standards are necessary in order to ensure that the information and data will be sustainable and accessible in the long term. However, they also mean that institutions must export and convert the data from their various systems to one specific preservation format, and this can be a complex and costly process.

Currently the Danish National Archives can only offer guidance to the institutions about the format in which the data and information is to be exported, and yet can only accept the incoming data and information if it all complies with the technical standards set.

The E-ARK tool tested in this pilot is a new tool that can attach to the most common systems used by the institutions and can export to the preservation format developed in E-ARK.
As the E-ARK tool is very similar to the preservation format already used in the Danish National Archives, the tool allows institutions to export to the Danish preservation format.

This means that, by making the E-ARK tool tested in this pilot universally available, it will become cheaper, easier and more effective for historic data to be delivered to the Danish National Archives, both immediately and in future if the common E-ARK preservation format is implemented.

The final product will also be accessible to other countries’ archives meaning that small nations can benefit from the tools arising from the collaboration and the technological expertise developed as part of the E-ARK project.

Denmark Demo

 

Scope:       SIP creation and ingest of records

Norway Archive

The focus of this pilot is at the initial stages of the process to transfer data and information from the producer to the archive.

Before the data can be moved, it has to be organised and packaged in a way that meets the standards of the archive where it will be processed further.

The pilot consists of three scenarios with various types of content of different size and form:

(1)  Database content

(2)  Content related to the Noark-4 standard

(3)  Content related to the Noark-5 standard

The format of the content is of interest to the E-ARK project inasmuch as it has to be validated according to local standards.

Three types of software developed by one of the other partners (ES Solutions AB) in the E-ARK project are being used:

        (1)  ESSArch Tools Producer (ETP). This is aimed at data producers.

        (2)  ESSArch Tools Archive (ETA).  This services the front end of the repository/depot.

        (3)  ESSArch Preservation Platform (EPP). The repository/depot solution.

The tools all use international metadata standards for example OAIS, METS, and PREMIS for description of structure and actions on the content.

During the pilot, the overall success of applying the tool support has been evaluated as has whether the desired result is produced.

At a more detailed level, how size considerations versus time consumption, and details regarding the OAIS, METS, and PREMIS implementation etc. have been assessed.

NAN Team small

 

Scope:         Migration and Ingest of Business Records from a Bespoke Business System

Estonia Business Archive


Often, the cost of migrating this information to a newer system can prove complex and prohibitively expensive.When commercial or private sector data is stored or left in databases that are then untouched for significant periods of time or become out of date, retrieving and reusing information can be difficult.

Companies need solutions to extract information that is still valuable though not in active use, but which needs to be kept for a variety of reasons – legal, compliance, business – and then reused.

The National Archives of Estonia are working alongside Estonian Business Archives on this pilot. As a service company to the private sector, the latter have extensive experience of and are familiar with needs and requirements of the private sector.

This pilot is testing an E-ARK Database Preservation Toolkit (DTP) at the SIP (submission information package) creation stage, allowing information to be transferred from old platforms to an interim standardised format which is then digestible by newer systems.

This tool being piloted is SIARD (Software Independent Archiving Relational Databases http://www.digitalpreservation.gov/formats/fdd/fdd000426.shtml) and the intention is to create a new format in which the data is then kept alive and sustainable for future use.

It is hoped that SIARD will become the de facto industry standard in due course.

 

 

Scope:       Ingest from government agencies

Estonia Tallinn

The process of moving information from government agency record management systems to national archives where it can be sustained and made accessible can broadly be divided into 4 phases:

Estonia National Archive

    (1) Selection

    (2) Extraction

    (3) Transfer

    (4) Acceptance

 

Usually this is information which needs to be retained for an indefinite amount of time and is relevant to both the agency that created it and to the nation as a whole. Each country must follow similar pathways yet many vary, resulting in no common approach or methodology.

The movement of material of archival value and the related metadata is being tested in this pilot by a series of tools which implement the E-ARK information packaging specifications.

It can be hard to persuade institutions to develop their own processes for doing this. By involving multiple partners and stakeholders in E-ARK, it is hoped that a universally available standard process can be created and that individual agencies and archives will no longer need to find bespoke, customised solutions.

Furthermore, it is hope that these specifications developed by E-ARK will be accepted by large technology companies and this standard will be incorporated and implemented in their operating platforms.

 

Scope:       Preservation and access to records with geodata

Slovenia Env Agency

This Pilot aims to develop and test guidelines and tools for archiving of digital geographical maps which have in the past been used as a basis for decision making in government and other official procedures, for example in granting planning permission and building permits, where to levy taxes and in monitoring pollution.

Focusing on digital geographical data in vector format, the pilot will produce guidelines that can be used by anywhere for archiving the digital geo data and the required documentation, and which will ensure a proper understanding of and reuse of these records in the future.

It will also demonstrate that the integration of existing open-source tools and the tools developed in the E-ARK project will support the archiving process and also the later access to such data.

Users will benefit by gaining access to a wider range of geodata and by, using location based search tools, by having the opportunity to use and compare additional descriptions of the required documents for the interpretation of and, significantly, the re-use of the geo data.

Access to geodata will be provided to experts using open source GIS tools. For those with limited or no data knowledge, a web mapping tool will be provided. Web services will improve accessibility and allow delivery via a web browser.

Slovenia Panorama

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